and system has massive following. The subtle effectiveness of GTD lies in its
common sense notion that a complete and current inventory of all your
commitments , organized and reviewed in a systematic way, allows you focus
on what needs to be done at any given time.
anything and everything that has your attention;
actionable things into outcomes and concrete next steps; Organizing reminders
and information in categories;
current with frequent reviews of the six horizons (purpose, vision, goals, areas
of focus, projects, and actions)
The Getting Things Done
system is very thorough and works best when you follow all the steps
Allen suggests. It does take time and effort to get started. It does take
discipline to follow all the steps. On the other hand, it is very easy to "get
back on" if you stop using the system for a little while.
might use this system.
two key factors that will determine whether this is for you. The GTD system is
great for someone who wants a system they don't have to think about -- just
follow all the steps and it will work.
key aspect of David Allen's Time Management System is that it starts from the "bottom-up". That is it starts by
getting control of every little thing that is in your life at the moment. It
starts with the tasks rather than your goals or vision or life purpose.
factors are important to you then this system is a great way to go.
Here is a
great video of David Allen talking about Getting Things Done to a group of
people at Google.
down the page we go in to more detail about what GTD involves.
More about GTD
Here we will go in to more detail about the system, but it is important
to know that to implement the system you need to buy the book. Allen has gone in
to a lot of detail and each aspect is important to make the system work.
You can get the book from Amazon.
Getting Started with GTD
Getting started with this system is quite a significant activity
in itself. You need many hours, perhaps a day of interrupted time.
You a variety of materials including folders, filing cabinets, tickler files,
labels, paper clips, post it notes and more. And you need space.
Getting started involves a BIG DUMP of everything that
is in your work space and/or home space, your computer, your diary and your
head. It includes going through your cupboards, your drawers and your email. SO
be prepared before you start -- this is a big job. BUT once done it feels
fantastic. I felt so much light physically and mentally when I went through this
process. It's worth doing even if you don't follow the rest of the system!
After gathering everything, the next Phase of GTD is to process
it all. The system guides you through this. A key factor is deciding what is
the next action step associated with the "thing". This guides you on how to
An important step in the system is to set up the right
"buckets" (as Allen calls them). This is about creating some lists, your
calendar and some physical filing/storage systems. The lists include total
projects list (Allen defines a project as anything that requires more than 1
step), next actions list & waiting on list. Allen also goes in to how to
process email and manage project support materials.
At this point some people find the system a little overwhelming.
We have found those who stick with it get great benefits in the end.
Here are some great sites that go in to a lot of detail or have
some great add-ons for GTD.: