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Hi, How to do more with less
March 05, 2009

How to do more with less time, money and staff Hi

Volume 58
Hi there to all our loyal and our new members. We have 31 new members this month. It's fantastic to have you on board. The March edition of your Time Creation Newsletter tells you how to more in less time with less resources. Enjoy and have a laugh too :-)

In this Edition:

  1. How to do more with less time, money and staff.
  2. Action Exercise - More with less thinking
  3. Laugh out loud - Extraordinary stories - Ahh the people you meet!
  4. More time management resources
How to do more with less
– time money and staff.

The current economic environment is the toughest we have seen in 20 years. This has lead many businesses to turn to a cost cutting strategy. The challenge is to work out how you can do more with less resource (in less time and with less money).

Many of my clients have been asked to cut costs, stop recruiting and some have had to reduce staff. This creates huge pressure for you as the manager.

So, now you, as the manager, have to implement this cost cutting. You have to:

  • Find a way to cut 20% of your costs
  • Reduce head count by up to 10%
  • Stop using consultants and contractors
  • Improve the productivity of your team

Essentially you have to do more with less.

Unfortunately the most common approach is to work, harder, work longer and get your staff to do the same. BUT this leads to more stress and your staff quickly become disengaged. In some organisations I have spoken to it has taken less than two months for staff to become disengaged.

Disengaged staff are less effective according to Gallup research. Organisations with disengaged staff are less profitable. So how do you do more with less and keep staff engaged.

You must think differently.

The first step is to step outside your current mindset and view point. Einstein said

You cannot solve a problem with the same thinking that created it.

You MUST think differently. This is much harder than it seems. It almost always requires the help of someone outside the business who keeps challenging you to think is a different way from outside your current perspective.

The key to doing more with less is first to do less with less.

In all businesses, in all processes there is room to become more efficient. The 80-20 rule applies to almost everything. You need to identify the tasks that add little or no value and STOP doing them. Again this requires you to step outside your current thinking. The biggest insights usually come from people new to, or outside the business.

Now find the 20% that has the most impact

What are the tasks that sit in the 20% (from the 80-20 rule) of tasks that have huge impact. Increase your focus on these. How can these be done more effectively, more creatively?

One of my client’s has had a 30% reduction in staff compared to a year ago. They are producing their key outputs on time, with outstanding quality. The manager told me the other day that a year he would have thought it was impossible – yet today it is reality. They used the do more with less approach.

Are you going to be a victim to the current economic conditions or are you going to thrive. Most businesses will just survive, some will die and some will thrive. How can you make sure your team and your business will thrive?

In the next edition we will look at how you can find the time thrive in tough times.

Contact Time Creation for a complimentary consultation on 61 3 9849 1723.

Laugh out Loud
Ahh the people you meet! -- Part 1

True Stories from the USA
... Ahh the people you meet!

One day I was walking down the beach with some friends when someone shouted....'Look at that dead bird!' Someone looked up at the sky and said...'where???'
Ahh the people you meet!

While looking at a house, my brother asked the estate agent which direction was north because, he explained, he didn't want the sun waking him up every morning. She asked, 'Does the sun rise in the north?' When my brother explained that the sun rises in the east, and has for sometime, she shook her head and said, 'Oh, I don't keep up with that stuff.'

More stories in the next edition :-)

More great Time Management Information
Lots more time management tools, tips and resources to help you save time

Time Management Videos -- Free video presentations on time management.

Time Management Forms -- Download and use our time management forms to get control of your time

Time Management Articles -- A comprehensive library of time management articles with information that really saves you time.

Time Management Planners -- A short review of leading time management planners.

Thanks for spending your valuable time with us.

Michael, Graham and the Time Creation Team

© 2008 Time Creation Coaching. All rights reserved. Please pass the above in its entirety to anyone you wish.

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